Financial Analyst

Job code: 
FA01

 

Reporting to:             Financial Controller in UK with dotted line responsibility to the  Managing Director in Deepsea U.S. Inc                                                

Location:                   Houston, Texas

Date of issue:           16 December 2011

Planned Start:          Current

Outline of the role

Deepsea Engineering is seeking a Financial Analyst with 3-5 years experience in support of Financial bookkeeping, Accounts Payable and Accounts Receivable and office management. Candidate should have previous experience related to payroll and financial record keeping for a general services or engineering firm.  Experience related to Peachtree software and Sage software is a plus. This is a full time position whereby the right candidate shall provide support thaat is focused on DeepSea’s technical, quality and customer care objectives through diligence and consistently high levels of productivity.

 

Key tasks

Bookeeping - typical job description duties on a Daily, Weekly, Monthly, Quarterly and Annually basis

  1. Scanning copies of all job contracts, correspondence & memos for all work awarded to DeepSea (US) Inc and attaching them into Sage 200 accounting software as and when they arises.
  2. Daily posting of all sales and purchase invoices as they are received into Sage200 with all documents scanned and attached to Sage200.
  3. Daily postings of all cash and bank transactions as they are incurred into Sage200 with all documents scanned and attached to Sage200.
  4. Weekly reconciliation of bank accounts with bank statements, excel cash book and Nominal ledger in Sage200.
  5. Run monthly Profit & Loss, Trial Balance & Balance Sheet reports as monthly month end routines.
  6. Quarterly TWC & Texas Mutuals returns as well as 941 Returns each month/quarter to be prepared, checked, reconciled and submitted online.
  7. Annually basis for accounting year end close, ensuring all costs and income are captured in the accounts. Communicating to Head Office in London of any exceptional items or irregularities as and when they arises.
  8. Annual filing of US tax returns once prepared by CPA’s engaged to assist Deepsea in their annual statutory obligation as an organisation.
  9. Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups.
  10. Analyse and interpret financial statistics and other data and produce relevant reports from Sage200.
  11. Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
  12. Adhere to stated policies and procedures relating to health and safety, and quality management.
  13. Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
  14. Client Invoicing: Prepare and submit invoices to clients as required each month. Invoicing to be scanned and attached into Sage 200.

 

  • Book Keeping and Accounting
    • All aspects of day to day book keeping and reporting using SAGE 200
    • Production of quarterly returns
    • Liaise with Accountants for year-end accounts preparation
    • Banking - inter-company and foreign  transfers
    • Cash flow  as directed by Finance Manager in UK
    • Processing of directors’ and staff expenses
  • Payroll
    • Monthly employee payroll journal to be posted into Sage200.
    • Mid month payroll report to be submitted to UK office for approval prior to processing in Peachtree (payroll application)
    • 401K administrative paperwork submission for joiners & leavers to the scheme
  • Tax and other payroll related issues, month-end and year-end returns
  • Job Costing
    • Production of regular costing reports
    • Tracking actual v budget costs for projects
    • Premises
      • Office insurances
  •  
    • Agent liaison – maintenance and other issues

 

  • To ensure your work is conducted in accordance with documented policies, plans, procedures, and work instructions

 

  • To embrace DeepSea’s Quality Systems and ensure action items resulting from management's review of the Quality System are implemented within given time frames

 

Expectations

  • To comply with all Company procedures.
  • To diligently check and proof-read your own work.
  • To maintain an up-to-date understanding of DeepSea’s operating systems.
  • To promote a positive Company image at all times.
  • To build and maintain effective working relationships with DeepSea‘s clients and sub-contractors if requested.
  • To promote good team and inter-team spirit.
  • To report any or consistencies or errors in work you have produced without delay.

Please note:

This job description does not aim to detail every possible task and expectation.

This job description may be subject to change from time-to-time.